Meeting Host Checklist

Use this checklist as a quick reference to help keep the Chino Valley Marketing Meeting organized, on schedule, and concluded no later than 9:30 AM.

BEFORE THE MEETING

  • Arrive by approximately 8:00 AM
  • Confirm the meeting room is ready
  • Make sure the sign-in sheet and voluntary donation jar are visible on the table
  • Confirm the breakfast host is ready
  • Confirm the scheduled quest speaker, if applicable
  • Be prepared to bgin promptly at 8:30 AM

8:30 AM - OPEN THE MEETING

  • Welcome everyone
  • Begin with the Pledge of Allegiance and a moment of silence
  • Introduce the breakfast host
  • Allow approximately 10-15 minutes for the breakfast host to speak

GUEST SPEAKER - IF SCHEDULED

  • Introduce the scheduled guest speaker
  • Allow approximately 20 minutes for the presentation
  • Give the speaker a time reminder, if necessary to keep the meeting on schedule
  • Thank the speaker for their presentation

AROUND THE ROOM

  • Invite each attendee to briefly introdue themselves
  • Allow attendees to share plugs, wants, needs, or announcements
  • Encourage attendees to keep their comments brief
  • Keep introductions moving to help the meeting remain on schedule

HOME TOUR - IF SCHEDULED

  • Invite each participating listing agent to briefly introduce their property
  • Remind attendees where the Home Tour sheets are located and where the tour will begin
  • Invite everyone to participate in the tour immediately following the meeting

MEETING REMINDERS

  • Remind attendees to sign in
  • Remind attendees that the meeting donation is voluntary and helps fund the meeting location and support our local community
  • Encourage attendees to sign up for upcoming breakfast host opportunities
  • Encourage attendees to sign up to host upcoming meetings
  • Announce upcoming guest speakers, events, or other important meeting information
  • Remind attendees to place their business cards in the drawing and conduct the gift drawing

9:30 AM - CONCLUDE THE MEETING

  • Thank the breakfast host
  • Thank the guest speaker, if applicable
  • Thank everyone for attending
  • Invite everyone to participate in the Home Tour, if scheduled
  • Invite everyone to next week's meeting
  • Conclude the meeting no later than 9:30 AM

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